Requests for Bids / Invitation for Bids




Hays, Kansas

Hays Regional Airport

AIP No. 3-20-0028-32

Sealed bids will be received until 3:00 p.m., April 8, 2015 and then publicly opened and read at City Hall, 1507 Main Street, Hays, Kansas 67601, for furnishing all labor, materials and equipment and performing all work necessary to: Rehabilitate Runway 4-22 at Hays Regional Airport, Hays, Kansas.

All proposals must be received at the address indicated herein above prior to the time and date specified for bid opening.  Bids received after the specified time and date of the bid opening will be returned unopened. The City of Hays, Kansas shall not be held responsible or accountable for delays in the delivery of any proposal by the U.S. Postal Service or other courier service.

Copies of the bid documents including instructions to bidders, technical specification, standard terms and conditions and proposal forms are on file and may be inspected at the following locations:

City of Hays, Kansas (Owner)

1507 Main Street

Hays, Kansas 67601


Drexel Technologies

110840 W. 86th Street

Lenexa, KS 66214



Burns & McDonnell Engineering Company, Inc. (Engineer)

9400 Ward Parkway

Kansas City, Missouri 64114




A complete paper set of Bid documents may be obtained from Drexel Technologies for a fee of $75.00 (taxes and/or delivery not included).  A compact disc (CD) containing the Bid documents or an electronic download of the Bid documents may be obtained from Drexel Technologies for a fee of $30.00.  A payment to Drexel Technologies will be required.  The payment for Bid Documents will not be refunded and the Bid Documents need not be returned.

All Proposal Forms shall be submitted within a bound Project Manual.  Proposal Forms detached from the Project Manual will be considered irregular and will be disqualified.

A prebid conference for this Project will be held at 2:00 P.M. (CDT), on March 25, 2015 in the Airport Terminal Building at the Hays Regional Airport, 3950 E. 8th, Hays, Kansas 67601.

Each proposal must be accompanied by a bid guaranty in the amount of five (5) percent of the total amount of the bid.  The bid guaranty may be by certified check or bid bond made payable to the City of Hays, Kansas.

Bids may be held by the City of Hays for a period not to exceed ninety (90) calendar days from the date of the bid opening for the purpose of evaluating bids prior to award of contract.

The right is reserved, as the City of Hays may require, to reject any and all bids and to waive any informality in the bids received.

This project is subject to the requirements of the Davis-Bacon Act, as amended. The Contractor is required to comply with wage and labor provisions and to pay minimum wages in accordance with the schedule of wage rates established by the United States Department of Labor.

This project is subject to the requirements of 49 CFR Part 26 Disadvantaged Business Enterprise Participation. The owner has established a contract goal of 2.6 percent participation for small business concerns owned and controlled by qualified disadvantaged business enterprises (DBE). The bidder shall make and document good faith efforts, as defined in Appendix A of 49 CFR Part 26, to meet the established goal.

Award of contract is also subject to the following Federal provisions:

Executive Order 11246 and DOL Regulation 41 CFR PART 60 – Affirmative Action to Ensure Equal Employment Opportunity

DOL Regulation 29 CFR Part 5 – Davis Bacon Act

DOT Regulation 49 CFR PART 29 – Governmentwide Debarment and Suspension and Governmentwide Requirements for Drug-free Workplace

DOT Regulation 49 CFR PART 30 – Denial of Public Works Contracts to Suppliers of Goods and Services of Countries that Deny Contracts to Suppliers of Goods and Services of Countries that Deny Procurement Market Access to U.S. Contractors (Foreign Trade Restriction).

TITLE 49 United States Code, CHAPTER 501 – Buy American Preferences