Requests for Bids / Invitation for Bids




Hays, Kansas

Hays Regional Airport

AIP No. 3-20-0028-32

Sealed bids will be received until 3:00 p.m., April 8, 2015 and then publicly opened and read at City Hall, 1507 Main Street, Hays, Kansas 67601, for furnishing all labor, materials and equipment and performing all work necessary to: Rehabilitate Runway 4-22 at Hays Regional Airport, Hays, Kansas.

All proposals must be received at the address indicated herein above prior to the time and date specified for bid opening.  Bids received after the specified time and date of the bid opening will be returned unopened. The City of Hays, Kansas shall not be held responsible or accountable for delays in the delivery of any proposal by the U.S. Postal Service or other courier service.

Copies of the bid documents including instructions to bidders, technical specification, standard terms and conditions and proposal forms are on file and may be inspected at the following locations:

City of Hays, Kansas (Owner)

1507 Main Street

Hays, Kansas 67601


Drexel Technologies

110840 W. 86th Street

Lenexa, KS 66214



Burns & McDonnell Engineering Company, Inc. (Engineer)

9400 Ward Parkway

Kansas City, Missouri 64114




A complete paper set of Bid documents may be obtained from Drexel Technologies for a fee of $75.00 (taxes and/or delivery not included).  A compact disc (CD) containing the Bid documents or an electronic download of the Bid documents may be obtained from Drexel Technologies for a fee of $30.00.  A payment to Drexel Technologies will be required.  The payment for Bid Documents will not be refunded and the Bid Documents need not be returned.

All Proposal Forms shall be submitted within a bound Project Manual.  Proposal Forms detached from the Project Manual will be considered irregular and will be disqualified.

A prebid conference for this Project will be held at 2:00 P.M. (CDT), on March 25, 2015 in the Airport Terminal Building at the Hays Regional Airport, 3950 E. 8th, Hays, Kansas 67601.

Each proposal must be accompanied by a bid guaranty in the amount of five (5) percent of the total amount of the bid.  The bid guaranty may be by certified check or bid bond made payable to the City of Hays, Kansas.

Bids may be held by the City of Hays for a period not to exceed ninety (90) calendar days from the date of the bid opening for the purpose of evaluating bids prior to award of contract.

The right is reserved, as the City of Hays may require, to reject any and all bids and to waive any informality in the bids received.

This project is subject to the requirements of the Davis-Bacon Act, as amended. The Contractor is required to comply with wage and labor provisions and to pay minimum wages in accordance with the schedule of wage rates established by the United States Department of Labor.

This project is subject to the requirements of 49 CFR Part 26 Disadvantaged Business Enterprise Participation. The owner has established a contract goal of 2.6 percent participation for small business concerns owned and controlled by qualified disadvantaged business enterprises (DBE). The bidder shall make and document good faith efforts, as defined in Appendix A of 49 CFR Part 26, to meet the established goal.

Award of contract is also subject to the following Federal provisions:

Executive Order 11246 and DOL Regulation 41 CFR PART 60 – Affirmative Action to Ensure Equal Employment Opportunity

DOL Regulation 29 CFR Part 5 – Davis Bacon Act

DOT Regulation 49 CFR PART 29 – Governmentwide Debarment and Suspension and Governmentwide Requirements for Drug-free Workplace

DOT Regulation 49 CFR PART 30 – Denial of Public Works Contracts to Suppliers of Goods and Services of Countries that Deny Contracts to Suppliers of Goods and Services of Countries that Deny Procurement Market Access to U.S. Contractors (Foreign Trade Restriction).

TITLE 49 United States Code, CHAPTER 501 – Buy American Preferences

Air Carrier Consultation Meeting





August 18, 2014

Pursuant to CFR 158.24, the City of Hays (city), owner and operator of the Hays Regional Airport (airport), hereby provides public notice of the city’s intention to file a passenger facility charge (PFC) application with the intent to impose and use the PFC at the airport to fund the local share of certain PFC eligible airport improvements.

Under 14 CFR 158.11, the airport will request the exemption of ATCO-nonscheduled/on-demand air carriers (filing FAA Form 1800-31) that enplane fewer than 500 passengers per year from the PFC.

PFC project descriptions and finance information are listed below:

Project # Title Description City Share
30 Rehabilitate Terminal Building (design) Add Secure gate area, upgrade HVAC, roof, restrooms, etc. $17,565
31 Rehabilitate Terminal Building (construction) Add Secure gate area, upgrade HVAC, roof, restrooms, etc. $102,237
32 Rehabilitate Runway 4/22 Joint seal, spall repair, and panel replacement $68,340
Total PFC to collect $188,142

PFC level: $4.50 per enplaned passenger. As per section 158.23, an enplaned passenger is defined as a domestic, territorial, or international passenger enplaned in scheduled or non-scheduled service on aircraft in interstate or foreign commerce.

Proposed charge effective date: February 1, 2015

Estimated charge expiration date: April 30, 2018

Estimated total PFC revenue: $188,142.00

A 30 day period is provided for filing of comments by the public. Comments must be received by 5:00 p.m. on Tuesday, September 16, 2014.

The Hays Regional Airport will hold an air carrier consultation meeting at 3:00 p.m. on Wednesday, September 17, 2014 at the Hays Regional Airport conference room, 3950 East 8th Street, Hays, Kansas.

After the air carrier consultation meeting/public notice another 30 day period is provided for filing of comments. Comments must be received by 5:00 p.m. on Monday, October 20, 2014.

Comments may be submitted to:

City of Hays

Hays Regional Airport

I.D. Creech, Director of Public Works/Airport Manager

1002 Vine Street

Hays, KS 67601

SkyWest Airlines to Operate New United Express Flights Between Hays and Denver

SkyWest Airlines to Operate New United Express Flights Between Hays and Denver

“The City of Hays is very pleased to receive this announcement from SkyWest for our commercial air service. We believe that SkyWest will provide the area great opportunity for air access to the region and the world. The flight times – an early morning departure, mid day turn around and evening return – create many flight connection options for our flyers and we are excited that we will have reliable commercial air service at the Hays regional airport.” – I.D. Creech, Director of Public Works

HAYS, Kan. April 21, 2014 – The first United Express flights, operated by SkyWest Airlines, from Hays to Denver are scheduled to take off beginning Aug. 1, 2014. These new daily flights make it possible for Hays travelers to easily and conveniently connect to United’s global network at the airline’s Denver hub.

“Having access to reliable, local air service is critical for the economic development of communities and we look forward to the start of these new United Express flights in Hays,” said Mike Thompson, SkyWest Airlines vice president – Market Development. “Hays travelers taking advantage of this new service will enjoy a new connection to an unmatched global network.”

Each of the 12-weekly flights from Hays to Denver has been timed to provide maximum connection opportunities for both business and leisure travelers. Customers will also have the opportunity to accrue frequent flier miles in United’s MileagePlus loyalty program. And with 350 daily United and United Express flights from Denver, Hays travelers have access to destinations around the globe.

The Hays flights will operate using 50-seat Bombardier-manufactured CRJ200 aircraft. These proven regional jets will provide each passenger with a quick, comfortable flight.

Customers may book flights immediately at or by calling United reservations at 800.UNITED.1 (800.864.8331). Remember, the best fares are always available at

This press release and additional information about SkyWest Airlines can be found at

About SkyWest Airlines: As a leading air service provider offering global access to millions of people each month, SkyWest partners with the world’s largest network carriers including United Airlines, Delta Air Lines, US Airways, American Airlines and Alaska Airlines. With a fleet of 336 aircraft, SkyWest’s more than 10,500 aviation professionals operate more than 1,700 flights each day to 181 destinations throughout North America. SkyWest is known for its industry-leading workforce, exceptional leadership team, and continued solid operational and economic performance. The airline is headquartered in St. George, Utah. Visit  for more information and follow @SkyWestAirlines on Twitter.

Airport Tarmac Delay Contingency Plan


The Hays Regional Airport has prepared this Emergency Contingency Plan pursuant to §42301 of the FAA Modernization and Reform Act of 2012. Questions regarding this plan can be directed to Robert Johnson at the email address of or by phone at (785) 628-7370. The Hays Regional Airport is filing this plan with the Department of Transportation because (1) it is a commercial airport or (2) this airport may be used by an air carrier described in USC 42301(a)(1) for diversions.

This plan describes how, following excessive tarmac delays and to the extent practicable, Hays Regional Airport will:

·         Provide for the deplanement of passengers;

·         Provide for the sharing of facilities and make gate available at the airport; and

·         Provide a sterile area following excessive tarmac delays for passengers who have not yet cleared United States Customs & Border      Protection (CBP).

Hays Regional Airport has facility constraints that limit our ability to accommodate diverted flights and strongly encourages aircraft operators to contact the airport at 785-628-7370 for prior coordination of diverted flights, except in the case of a declared in-flight emergency. Specific facility constraints include the following: ability to off load aircraft without self contained stairs, and security containment area in excess of twenty passengers for passengers having to clear customs. We have noted these constraints in Hays Regional Airport/Facility Directory record. During diversion events Hays Regional Airport issues NOTAMs regarding its ability to accommodate diverted flights to ensure the safe and efficient operation of the airport and its ability to serve the civil aviation needs of the public during irregular operations events.

Airport Information

Name of Airport:  _Hays Regional Airport________________________________

Name and title of person preparing the plan: Robert Johnson , Airport Manager

Preparer contact number:  __785-628-7370_____________________________

Preparer contact e-mail:  _rjohnson@haysusa.com_______________________

Date of submission of plan: __July 12, 2012_____________________________

Airport Category:    Large Hub  *      Medium Hub  *     Small Hub  *      Non Hub  X

Contact Information[1]

In the event of diversion or other irregular operations events, aircraft operators should contact the Airport Duty Manager, Robert Johnson, at 785-628-7370 or for assistance.

Plan to Provide for the Deplanement of Passengers Following ExcessiveTarmac Delays

Hays Regional Airport does not own or operate any of the equipment needed to safely deplane passengers from air carrier aircraft without self loading capabilities; therefore, unable on its own to provide for the deplanement of passengers. Additionally airport personnel are not trained to assist in the deplanement of passengers using equipment owned or operated by air carriers or contract service providers.

Plan to Provide for the Sharing of Facilities and Make Gate Available in an Emergency

The gate at Hays Regional Airport is a common use and is controlled by the airport. Hays Regional Airport will make its gate and other facilities available to an air carrier seeking to deplane, to the extent practicable.

Plan to Provide a Sterile Area for Passengers Who Have Not Cleared United States Customs and Border Protection[2]

Hays Regional Airport does not have international passenger processing facilities. We will coordinate with local TSA and law enforcement officials to identify suitable areas and procedures for establishing a temporary sterile area into which international passengers on diverted aircraft who have not yet cleared United States Customs and Border Protection can be deplaned. Once these efforts are complete, TSA will coordinate with CBP officials to develop procedures that will allow international passengers who have not yet cleared United States Customs and Border Protection to be deplaned into these sterile areas to the extent practicable.

Public Access to the Emergency Contingency Plan

Hays Regional Airport will provide public access to its emergency contingency plan through one or more of the following means:

·         Posting in a conspicuous location on the airport website (

·         Providing notice of the availability of the plan on the airport’s social media accounts.

·         Posting signs in conspicuous locations in the terminals.

·         Advertising the availability of the plan in local newspapers of record.

General Information – Hays Regional Airport

General Information – Hays Regional Airport

The Hays Regional Airport is located east of the city and features two runways.

Runway 16-34 is a 6,500 foot by 100 foot asphalt concrete runway.

The airport also includes Crosswind runway, 4-22, which is a 4,500 foot by 75 foot concrete runway.

The 9,000 square foot passenger terminal provides office and ticket counters for Great Lakes Airlines in addition to Hertz Auto Rental.

At the present time there are three to four flights daily to Denver, Colorado.

The Fixed Base Operator at the airport is Hays Aircraft. Services provided are flight instruction, charters, mechanical service, jet, and aviation fuel.

The airport also has rental cars, hotel courtesy cars, and public transportation to and from the airport.